Your copy. Your pace.

Sales-tax source-data collection

Use the opening of a firm-defined reporting period to create a complete source-data request pack ready for preparer review. The design keeps source references, uncertain matches, and approval decisions visible to the responsible accountant. It coordinates an administrative handoff with version checks and an exception queue. The workflow does not determine nexus, taxability, rates, or filing obligations.

Planning workbook. This file helps you document a process. It does not connect to accounts, read records, send messages, or complete external actions. It works offline and sends no entries anywhere. Entries are not saved automatically; export or print a copy before closing. Avoid entering sensitive information.

1. Define the starting point

Start with the opening of a firm-defined reporting period. A successful handoff produces a complete source-data request pack ready for preparer review. Define the accountable owner before connecting systems. The workflow does not determine nexus, taxability, rates, or filing obligations. A source event is a request to evaluate the current state; it is not permission to make an irreversible change.

Process owner and backup rolesWhat will count as complete?

Current handling time and exceptions

2. Walk through the process

1. Select the approved period

A preparer supplies entities, jurisdictions, due dates, and the required source list.

We have defined the owner, required information, and completion check for this step.Step 1 working notes

2. Request source exports

Track POS, marketplace, exemption, and reconciliation files in the secure portal.

We have defined the owner, required information, and completion check for this step.Step 2 working notes

3. Check structural completeness

Validate expected date ranges, columns, currency, and the existence of every requested file.

We have defined the owner, required information, and completion check for this step.Step 3 working notes

4. Route missing or inconsistent data

Send a minimized exception list to the assigned preparer; do not estimate missing sales.

We have defined the owner, required information, and completion check for this step.Step 4 working notes

5. Handoff the reconciled pack

Link approved sources and outstanding judgments to the preparation task.

We have defined the owner, required information, and completion check for this step.Step 5 working notes

3. Check the information

Use invented references in this worksheet. Keep real documents and personal records in an appropriate private system.

Reference field	Working record	Check
entity_id	entity_id	Resolve the stable source reference in the correct client, entity, and engagement.
reporting_period	reporting_period	Validate the date, timezone, and approved reporting or review period.
source_export_id	source_export_id	Resolve the stable source reference in the correct client, entity, and engagement.
preparer_owner	preparer_owner	Use the authorized owner or reviewed decision; unknown values stop the handoff.

Source of truth and access boundaries

4. Verify the process

Use synthetic examples. Mark a check only after recording what actually happened.

An export outside the period is rejected.A missing marketplace file prevents completion.A repeated source event creates only one current review task.A changed source version invalidates an earlier approval.A named person can resolve an unclear or incorrect result.Work stops when the task is complete, withdrawn, or outside the agreed scope.A duplicate or interrupted handoff can be recovered without repeating a consequential action.Expected result, observed result, and recovery notes

5. Decide the next step

Your smallest reversible pilotReview date and decision

Retain qualified professional review for legal, accounting, tax, medical, financial, or other consequential decisions. This workbook does not certify compliance or guarantee results.