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Prior-year return intake & completeness

Use a prior-year return uploaded to the approved portal to create a staff-reviewed list of source documents needed for the new period. The design keeps source references, uncertain matches, and approval decisions visible to the responsible accountant. It coordinates an administrative handoff with version checks and an exception queue. Prior-year information is a starting point, not a determination of current filing requirements.

Planning workbook. This file helps you document a process. It does not connect to accounts, read records, send messages, or complete external actions. It works offline and sends no entries anywhere. Entries are not saved automatically; export or print a copy before closing. Avoid entering sensitive information.

1. Define the starting point

Start with a prior-year return uploaded to the approved portal. A successful handoff produces a staff-reviewed list of source documents needed for the new period. Define the accountable owner before connecting systems. Prior-year information is a starting point, not a determination of current filing requirements. A source event is a request to evaluate the current state; it is not permission to make an irreversible change.

Process owner and backup rolesWhat will count as complete?

Current handling time and exceptions

2. Walk through the process

1. Identify client and period

Match stable client ID and tax year without relying on filename alone.

We have defined the owner, required information, and completion check for this step.Step 1 working notes

2. Preserve the source

Store the restricted source reference and checksum; flag unreadable or incomplete pages.

We have defined the owner, required information, and completion check for this step.Step 2 working notes

3. Draft a carry-forward checklist

Extract candidate schedules and related entities with source-page references, leaving requirements unconfirmed.

We have defined the owner, required information, and completion check for this step.Step 3 working notes

4. Review current-year relevance

A preparer adjusts for changed facts, services, and applicable requirements.

We have defined the owner, required information, and completion check for this step.Step 4 working notes

5. Release the request list

Send only the approved document categories through the client portal and track receipt.

We have defined the owner, required information, and completion check for this step.Step 5 working notes

3. Check the information

Use invented references in this worksheet. Keep real documents and personal records in an appropriate private system.

Reference field	Working record	Check
client_id	client_id	Resolve the stable source reference in the correct client, entity, and engagement.
tax_year	tax_year	Resolve the stable source reference in the correct client, entity, and engagement.
source_page	source_page	Resolve the stable source reference in the correct client, entity, and engagement.
approved_requirement_id	approved_requirement_id	Resolve the stable source reference in the correct client, entity, and engagement.

Source of truth and access boundaries

4. Verify the process

Use synthetic examples. Mark a check only after recording what actually happened.

A missing page blocks a complete intake status.A prior-year schedule cannot become a current requirement without review.A repeated source event creates only one current review task.A changed source version invalidates an earlier approval.A named person can resolve an unclear or incorrect result.Work stops when the task is complete, withdrawn, or outside the agreed scope.A duplicate or interrupted handoff can be recovered without repeating a consequential action.Expected result, observed result, and recovery notes

5. Decide the next step

Your smallest reversible pilotReview date and decision

Retain qualified professional review for legal, accounting, tax, medical, financial, or other consequential decisions. This workbook does not certify compliance or guarantee results.